explains what happens if disclosure is late (the three-week rule).
2.0 Purpose of Disclosure
2.1 The purpose of the Tribunal’s disclosure practices is to give the parties, the Tribunal and its adjudicators a chance to:
understand what the case is about
prepare for the hearing
consider if they can resolve the case without the need for a hearing
prepare documents of the evidence so that the parties and the Vice-Chair or Panel all have the same information for the hearing
identify other information that may be needed at the hearing. This reduces adjournments and inquiries after the hearing; and
prepare for the hearing (e.g. allow enough time for the witnesses to testify).
3.0 Authority for Tribunal Disclosure Rules
3.1 The Workplace Safety and Insurance Act allows the Tribunal to:
determine its own practice and procedure (s.131)
summon witnesses (s.132), and,
require parties to provide documents and things which the Tribunal considers necessary to make its decision (s.132).
3.2 The Tribunal has adopted a general practice about disclosure.
4.0 Disclosure of Documentary Evidence
4.1 Parties must disclose all other evidence to the Tribunal and to the other parties no later than three (3) weeks before the hearing date. Parties should take particular care to disclose additional evidence (e.g. medical reports) they intend to use at the hearing that became available after filing the Confirmation of Appeal (COA).
5.0 Disclosure of Related Issues
Parties have a continuing obligation to advise the Tribunal of any related issues or appeals that they are pursuing at the Workplace Safety and Insurance Board to avoid unnecessary adjournments or delays in the processing of appeals.
Parties must advise the Tribunal at least three weeks before the scheduled hearing date of a related issue that may prevent the appeal from proceeding as scheduled.
6.0 Disclosure of Witnesses
Parties must disclose witness information on the COA form. The following information must be provided to the Tribunal:
a list of all witnesses the party intends to have at the hearing, other than the worker (a witness list); and
a summary of the evidence that each witness (other than the worker) will give at the hearing (a “will say” statement).
Where a party changes, removes, or adds a new witness to the party’s witness list after filing a COA, the party must disclose this by providing written notice to the Tribunal and all other participating parties. In addition, a “will say” statement must be disclosed for each new witness.
Parties must advise their witnesses that they will be called for a hearing.
Parties must provide written notice of any changes to their witness list no later than three weeks before the hearing date.
Once a hearing has begun and evidence has been heard, parties may not provide new evidence between the first hearing date and the reconvened hearing date without leave of the Vice-Chair or Panel.1
On rare occasions, a party may discover new evidence after the first hearing date. In such exceptional circumstances, the party must provide a letter explaining why the evidence was not previously available and why it should be accepted. The letter and the new evidence must be provided to the Tribunal and all other participating parties. The other parties can then provide submissions on whether the new evidence should be accepted. The Vice-Chair or Panel decides if the new evidence will be accepted.